Ohio Catholic Education Association
Registration Fee
Your OCEA registration fee, and that of your co-presenters (up to a maximum of 3 presenters), will be waived.
Do NOT register on-line for the OCEA Convention. If you are a Catholic school employee, your school should NOT include your name in its registration list.
Unless we indicated otherwise, your hotel accommodations, travel, parking, and meals are your responsibility.
Your name badge and other convention materials will be available in the Speaker's Lounge at the Hyatt Regency on October 3-4, 2011.
Your Presentation
Each presentation lasts for one (1) hour unless you have been approved for a double session (2 hours). There are 15 minutes of "travel time" between sessions. Most of the meeting rooms are in continuous use during the OCEA; hence, these 15 minutes are your only set-up time.
It is not possible to change the date, time, or location of your presentation. Unless you have been told otherwise, please plan to introduce yourself. There are no chairpersons for most of the presentations.
We welcome our OCEA presenters who are sponsored by companies exhibiting goods and services in our Exhibit Area. Please plan to visit the Exhibit Area and support them!
It is OCEA policy that all advertising, promoting and sales be confined to the Exhibit Area. None of these activities are to take place during the presentations. OCEA participants expect workshops to be professional, educational presentations.
Handouts
You can submit handouts or PowerPoint presentations to OCEA electronically. If you submit them to OCEA prior to the Convention, participants can download them from the OCEA website and bring them to the Convention.
Directions:
- Place the handout in either .pdf or .ppt (PowerPoint) format
- Place your name and the title of your presentation on each handout that you send to OCEA
- Attach materials to an e-mail and send them directly to this address: oceadocs@cdeducation.org
OR paste this address into your e-mail server
Deadline for Posting Handouts
Deadline for posting prior to the OCEA is September 19, 2011. If you send them later, they will be posted after the Convention. Posted handouts will remain on the OCEA website until December 31, 2011.
You are free to duplicate and bring your own handouts, but you may not charge participants for them.
OCEA will not duplicate print copies of handouts.
OCEA does not pre-register participants for individual sessions. We cannot predict the attendance at your presentation. During each time period, more than 30 sessions are going on simultaneously. You could have attendance as large as the seating capacity of your meeting room.
Room Capacities
| Room | Capacity | Room | Capacity | |
|
Taft A
|
215 | Union D | 140 | |
| Taft B | 120 | Union E | 140 | |
| Taft C | 260 | Fayette | 110 | |
| Taft D | 150 | Fairfield | 250 | |
| Franklin A | 160 | Madison | 126 | |
| Franklin B | 160 | Clark | 90 | |
| Franklin C | 160 | Champaign | 100 | |
| Franklin D | 160 | Knox | 130 | |
| Delaware A | 148 | Marion | 126 | |
| Delaware B | 148 | Morrow | 170 | |
| Delaware C | 148 | A-Pod 101 | 260 | |
| Delaware D | 148 | A-Pod 102 | 280 | |
| Union A | 140 | A-Pod 103A | 115 | |
| Union B | 140 | A-Pod 103B | 115 | |
| Union C | 140 |
Student Volunteers
Students will be available to assist you with carrying materials from the Speaker's lounge to your meeting room, distribute handouts, report problems with your A-V equipment, and count the number of persons who attend your sessions. Student will NOT be able to secure more chairs if attendance exceeds seating capacity in your meeting room. Chairs are pre-set by the convention facility according to fire code.
Speaker's Lounge
Please stop at the Speaker's Lounge at least 20 minutes prior to your first presentation. You must pick up your name badge there. If you plan to be at the OCEA Convention before and/or after your presentations, you may store materials in the Speaker's Lounge. Light refreshments will be available. The Speaker's Lounge is located on the second floor of the Hyatt, between the Franklin rooms and the Convention Services office.
Drop-off Area for Materials/Equipment for Your Session(s)
You can drop off materials and equipment at the Valet Parking entrance of the Hyatt Regency Hotel. Students can help you carry items to the Speaker’s Lounge or to your meeting room.
Please label items with your name, identification information, date and time of your presentation, and your meeting room number.
Complete Program Guide listing all the workshops and events. (PDF)
General Convention Information
Problems/Questions
If you have any concerns or questions, please contact the OCEA office at 614-224-7147 and ask for Theresa Bowser or Carolyn Jurkowitz
If you are unable to make your presentation(s), please contact the OCEA office (614-224-7147) or e-mail Theresa Bowser (tbowser@ocsaa.org) or Carolyn Jurkowitz (cjurkowitz@ohiocathconf.org) immediately.