Catholic Conference of Ohio
Wednesday, November 30, 2022

Privacy Statement - Catholic Conference of Ohio

Catholic Conference of Ohio Privacy Policy

Updated on: April 8, 2022

Catholic Conference of Ohio (“Catholic Conference of Ohio”, “we”, “us”, or “our”) is committed to your privacy. Our General Privacy Policy (“Privacy Policy”) covers how we collect, use, disclose, transfer, store, and safeguard the information you provide to us. Please take a moment to familiarize yourself with our Privacy Policy and contact us if you have any questions.

Important: This Privacy Policy details our baseline or general data processing practices. If there is a conflict between this Privacy Policy and other policies posted for or applicable to a specific portion of the Site or for any service or feature, the latter polices terms shall apply to that portion of the Site, specific service or feature.

Collection and Use of Personal Information

Personal Information (“Personal Information”) is data that can be used to identify or contact a single person.

You may be asked to provide Personal Information anytime you are in contact with Catholic Conference of Ohio or an Catholic Conference of Ohio affiliated organization. Catholic Conference of Ohio and its affiliates may share this Personal Information with each other and use it consistent with this Privacy Policy. They may also combine it with other information to provide and improve our products, services, content, and marketing. You are not required to provide the Personal Information that we have requested, but, if you choose not to do so, in many cases we will not be able to provide information, products, services or respond to any queries you may have.

What Personal Information we collect.

  • Whenever you create an account, make a payment, connect to our services, request information, contact or correspond with us (by phone, text, SMS, email, postal mail, web form, chatbot or other messaging systems), share or provide content (either digitally or physically), participate in an survey, or interact with our managed profiles on social networking sites or business directory sites, we may collect a variety of information such as your name, company, current position, mailing address, email address, phone numbers, contact preferences, device identifiers, IP address, location information and payment information.
  • Whenever you share information about others (i.e. make a referral) with Catholic Conference of Ohio, share content with others over Catholic Conference of Ohio’s services or invite others to participate in Catholic Conference of Ohio’s services, messaging centers, or managed profiles on social networking sites or business directory sites, we may collect information you provide about those people such as names, companies, positions, mailing addresses, email addresses, and phone numbers. We will use such information to fulfill your requests, provide the relevant product or service, or for anti-fraud purposes.
  • In limited circumstances, we may ask for a government issued ID for verification purposes or as otherwise required by law.

How We Use Personal Information

We may process your Personal Information: for the purposes described in this Privacy Policy, with your consent, for compliance with a legal obligation to which Catholic Conference of Ohio is subject, for the performance of a contract to which you are party, in order to protect your vital interests, or when we have assessed it is necessary for the purposes of the legitimate interests pursued by Catholic Conference of Ohio or a third party to whom it may be necessary to disclose information.

  • The Personal Information we collect allows us to correspond with you (by phone, text, email, postal mail, or other messaging systems) as a customer or prospective customer, provide products or services, process your payments, and keep you posted on Catholic Conference of Ohio's latest announcements. If you do not want to be on our electronic mailing list, you can opt-out anytime by clicking the "unsubscribe" link at the bottom of the message.
  • We also use Personal Information to help us create, develop, operate, deliver, and improve our products, services, content and advertising, and for anti-fraud purposes. We may also use your Personal Information for various account and network security purposes. Including but not limited to protecting our services for the benefit of all our users. Where we use your information for anti-fraud purposes it arises from the conduct of a transaction with us. We limit our uses of data for anti-fraud purposes to those which are strictly necessary and within our assessed legitimate interests to protect our customers and our services. For certain online transactions we may also validate the information provided by you with publicly accessible sources.
  • With your consent, we may also use your Personal Information in our content or marketing efforts. This includes testimonials, reviews, or other endorsements that you may provide. This does not apply to testimonials, comments, reviews, or other endorsements about us you may have already made public (i.e., social networking profile posts or business directory profile reviews).
  • If you are a current customer or a user of our products or services, we may use your Personal Information to send important notices, such as communications about purchases, projects, work orders, changes to your account, service outages or maintenance, and changes our terms, conditions, and policies. Because this information is important to your interaction with Catholic Conference of Ohio, you may not opt out of receiving these communications.
  • We may also use Personal Information for internal purposes such as auditing, data analysis, and research to improve Catholic Conference of Ohio’s products, services, and customer communications.
  • If you enter a sweepstake, contest, or similar promotion we may use the information you provide to administer those programs.
  • If you apply for a position at Catholic Conference of Ohio or we receive your information in connection with a potential role at Catholic Conference of Ohio, we may use your information to evaluate your candidacy and to contact you. If you are a candidate, you will receive more information about how Catholic Conference of Ohio handles candidate Personal Information at the time of application.
  • For any other purpose disclosed to you prior to you providing us your Personal Information or which are reasonably necessary to provide the website or other related products and/or services requested.

Source of Personal Information Not Directly Collected from You

We may have received your Personal Information from other persons if that person has shared content with you using our services, made a referral, or invited you to participate in Catholic Conference of Ohio’s services, messaging centers or social networking sites.

Our customers or our partners (including, but not limited to, agencies, dataset providers or other third-party sources) may also provide us with Personal Information that they have collected from their users. Including names, email addresses, phone numbers, physical addresses, corporate affiliations and other preferences.

If you are a potential candidate for employment with Catholic Conference of Ohio, we may have received your Personal Information from third parties such as recruiters or external websites. We will use the Personal Information we receive to contact you about a potential opportunity or in evaluating your candidacy. If you did not provide us your Personal Information directly, we will inform you of the source when we first contact you regarding your candidacy.

For research and development purposes, we may use datasets such as those that contain images, voices or other data that could be associated with an identifiable person. When acquiring such datasets, we do so in accordance with applicable law in the jurisdiction in which the dataset is hosted. When using such datasets for research and development, we do not attempt to re-identify individuals who may appear therein.

Collection and Use of Non-Personal Information

We also collect Non-Personal Information ("Non-Personal Information"). This data is in a form that does not, on its own, permit a direct association with any specific individual. We may collect, use, transfer, and disclose Non-Personal Information for any purpose. The following are some examples of Non-Personal Information that we collect and how we may use it:

  • We may collect and store information such as language, search query terms, session times, unique device identifiers, referral URLs and location regarding activities on our websites, services or products. This information is aggregated and used to help us provide more useful information to our customers and to understand which parts of our website, products, and services are of most interest. Aggregated data is considered Non‑Personal Information for the purposes of this Privacy Policy.
  • We may collect and store details of how you use our websites, products and services, including search queries. This information may be used to improve the relevancy of results provided by our services. Except in limited instances to ensure quality of our services over the internet, such information will not be associated with your IP address.
  • We may collect and store information including your IP address, Internet Service Provider (ISP), and other relevant information, including location data, to recognize and stop any misuse of our websites, products or services. This data is considered Non‑Personal Information for the purposes of this Privacy Policy and is logged automatically by us and our ISPs. It is only used as necessary for this purpose.

If we do combine Non-Personal Information with Personal Information the combined information will be treated as Personal Information for as long as it remains combined.

Protection of Personal Information

Catholic Conference of Ohio takes the security of your Personal Information very seriously. Catholic Conference of Ohio's online services uses industry-standard technologies, including encryption when transferring and receiving data exchanged between us and our service providers. When your personal data is stored by Catholic Conference of Ohio, we use both computer systems with limited access and physical data storage both housed in facilities using physical security measures. Our websites and services also have many industry-standard security measures, including encryption, in place to help protect your Personal Information from the risk of accidental or unlawful destruction or accidental loss, alteration or unauthorized disclosure or access. However, no method of transmission over the internet or method of electronic storage is 100% secure. Therefore, we cannot ensure, warrant or guarantee the absolute security of your Personal Information.

If you post or comment on an Catholic Conference of Ohio forum, chat room, or social networking site, the Personal Information and content you share is visible to others and can be read, collected, or used by them. You are responsible for the Personal Information you choose to share or submit in these instances. For example, if you list your name and email address in a forum posting, that information is public. Please take care when using these features.

Disclosure to Third Parties

At times, Catholic Conference of Ohio may provide third parties with certain Personal Information to provide, improve or protect our products, services or organization. When we do, we require those third parties to handle it in accordance with relevant laws. Catholic Conference of Ohio does not sell Personal Information, and Personal Information will never be shared with third parties for their marketing purposes.

Service Providers

Catholic Conference of Ohio may share Personal Information with agents, vendors, contractors, or service providers (“Service Providers”) that we have retained to perform functions or provide services (including internet services) on our behalf, such as processing or storing data, including personal data, in connection with your use of our services. These Service Providers are obligated to handle Personal Information in accordance to this Privacy Policy and our own instructions. Catholic Conference of Ohio's Service Providers cannot use any Personal Information we share with them for their own purposes and they must delete or return any Personal Information provided to them once they've fulfilled our request.

Others

It may be necessary − by law, legal process, litigation, and/or requests from public and governmental authorities within or outside your country of residence − for Catholic Conference of Ohio to disclose your Personal Information. We may also disclose information about you if we determine that for purposes of national security, law enforcement, or other issues of public importance, disclosure is necessary or appropriate. We may also disclose information about you, but only where there is a lawful basis for doing so, if we determine that disclosure is reasonably necessary to enforce any of our specific usage or service terms or protect our operations or users. This could include providing information to public or governmental authorities. Additionally, in the event of a reorganization, merger, or sale we may transfer any and all Personal Information we collect to the relevant third party.

Integrity and Retention of Personal Information

Catholic Conference of Ohio will retain your Personal Information for the period necessary to fulfill the purposes outlined in this Privacy Policy and our service specific privacy summaries. When assessing these periods, we carefully examine our need to collect Personal Information at all and if we establish a relevant need we only retain it for the shortest possible period to realize the purpose of collection unless a longer retention period is required by law.

Your Privacy Rights

Regarding the Personal Information we hold, we will provide you with reasonable access to your Personal Information for any purpose including to request that we correct the data if it is inaccurate or delete the data if Catholic Conference of Ohio is not required to retain it by law or for legitimate business purposes upon request. You can exercise any of these rights by contacting us through the methods described in the Privacy Questions section.

Please note: Catholic Conference of Ohio does not meet the State of California's mandated criteria under the California Consumer Privacy Act (CCPA) for privacy protection rights and Catholic Conference of Ohio does not intentionally target, promote or provide any products, services or information to businesses or individuals located outside the United States. Therefore, these privacy rights are only provided by us as a common courtesy, not a legal obligation, and we reserve the right to decline the processing of requests for any reason with or without notice.

Children’s Privacy

We understand the importance of taking extra precautions to protect the privacy and safety of children. Because of the nature of our business, our websites, services and products are not designed to appeal to children. Therefore, Catholic Conference of Ohio does not knowingly solicit, collect or maintain any information from persons under the age of 13, or equivalent minimum age depending on jurisdiction.

If you are under 13 years of age, or equivalent minimum age in the relevant jurisdiction, please do not use or access our websites, products, or services at any time or in any manner.

If we learn that we have collected the Personal Information of a child under 13, or equivalent minimum age depending on jurisdiction, we will take steps to delete the information as soon as possible.

If you are a parent or guardian and you are aware that your child has provided us with Personal Information, please contact us immediately via the email or mailing address below.

Use of Cookies and Other Technologies

Catholic Conference of Ohio’s websites, online services, interactive applications, and email messages (collectively "Communication Platforms") may use “cookies” and other technologies, such as pixel tags and web beacons. These technologies help us better understand user behavior including for security and fraud prevention purposes, tell us which parts of our websites or services people have visited, and measure the overall effectiveness of web searches or other campaigns.

Catholic Conference of Ohio’s use of “cookies” and other technologies is subject to the terms of Catholic Conference of Ohio’s Cookie Policy and its terms are made a part of these Terms by this reference.

In general, we treat any information collected by these cookies and other technologies as Non‑Personal Information. However, to the extent that Internet Protocol (IP) addresses, or similar identifiers are considered Personal Information by local law, we also treat these identifiers as Personal Information. Similarly, to the extent that Non-Personal Information is combined with Personal Information, we treat the combined information as Personal Information for the purposes of this Privacy Policy.

Catholic Conference of Ohio and our service providers may also use “cookies” and other technologies to remember Personal Information when you use our website, online services, and applications. Our goal in these cases is to make your experience with Catholic Conference of Ohio more convenient and personal. Our use of these “cookies” and other technologies, by themselves, do not provide us with any Personal Information. However, if you choose to provide us with Personal Information, for the purposes of creating an account, the data stored on your device may be linked to your account that contains your Personal Information.

Privacy Preferences & Browser Settings

Some technologies on this website may require your consent before they can be enabled as they may collect Personal Information. Likewise, you also may be able to opt-out of the use of some technologies that may collect Non-Personal Information. For full details, please refer to Catholic Conference of Ohio's Cookie Policy.

Third-Party Links or Content

Catholic Conference of Ohio’s websites, products, applications, and services may contain links to third-party websites, products, applications, and services. Our websites, products and services may also use or offer products, services or content from third parties - for example, embedded videos or social media buttons.

The information collected by these third parties, which may include Non-Personal Information or Personal Information, is governed by the privacy policies of the third-party. Catholic Conference of Ohio is not responsible for the practices of any third-party. We encourage you to learn about the privacy practices of these third parties.

International Transfers

All the information you provide may be transferred or accessed by entities around the world as described in this Privacy Policy. Personal Information collected from you may be stored and processed in the United States or any other country in which Catholic Conference of Ohio or Catholic Conference of Ohio’s service providers maintain facilities, and by accessing our websites or using our services, you consent to any such transfer of information outside of your country of origin.

Changes to this Privacy Policy

Catholic Conference of Ohio reserves the right to at any time and at its sole discretion, to change, modify, add or remove portions of this Privacy Policy. It is up to you to periodically review our Privacy Policy for changes even if you were notified by us of such a change. Your continued interactions with us including (but not limited to) the use of this website, our services, or features represents your agreement with the then-current Privacy Policy.

Privacy Questions, Requests or Complaints

If you have any questions, requests or concerns about Catholic Conference of Ohio’s Privacy Policy or data processing practices, please contact us using the contact information below.